Share and Collaborate on Individual Files
Google Workspace provides several options for sharing files with others. You can share files via email, social media, chat, and more by copying and pasting a link to the file, or you can add collaborators directly to a file by email address. If you choose to add collaborators directly, they will receive email invitations that link back to the file. You can also create shared drives to collaborate large scale on multiple files. With the exception of sharing a PDF version, all of these sharing options allow users to work collaboratively on files simultaneously, in real time.
Share Links to Files
- Tips to Share Your Files
Links to an external site. (External resource)
- NOTE: This article details how to send a link to the file and how to edit the link to create a "read only" PDF version to share.
- Share “Make a copy” links to your files
Links to an external site. (External resource)
- NOTE: This article details how to create a link that will create a new version of the file for each individual that clicks on the link. This is great for sharing templates and creating assignments.
- Share Files From Google Drive
Links to an external site. (External resource)
- NOTE: This article details how to make your file visible to the public and available in search engine results.
Collaborate with Others on Docs, Sheets, and Slides
Google Workspace shines in collaboration mode. The articles below detail how to share files so users can work on them synchronously anytime and anywhere, and updates to files are visible to all collaborators in real time. Users don't have to have Penn State Google Workspace accounts to be added as a collaborator.
- Share Files From Google Drive Links to an external site. (External resource)
- Email Your Collaborators Links to an external site. (External resource)
Collaborate with Non-Google Workspace Users
You can still collaborate with others who choose not to use Google Workspace, or who do not have Google Workspace available by following the tips in the article below!