Once files are added to OneDrive for Business, you need to decide how you want users to access them. By default, all Penn State Microsoft 365 users can edit shared files. However, you can also give permission to only view your file (read-only), but not edit. Once you choose permissions and share your file, you and your collaborators can work on Office (Word, Excel, and PowerPoint) documents (.docx,.xlsx,.pptx) at the same time or using the familiar Office apps.

Assign Permissions and Share Your File

Decide if you want others to only view your file or if you want them to be able to make changes. Then choose if you want to share via link or invitation.

Share Files and Folders with Permissions via Link or Invitation (External resource)
Share Files and Use an Expiring Link (Video, 4m 35s)

Collaborate on Shared Files

If you were given permission to edit someone else’s file, you have two choices: to edit at the same time or at different times than others. To edit at the same time, open the file in the corresponding Office Online app. To edit at different times, open the file in the corresponding Office Desktop app.

Work Simultaneously with a Coworker (Video, 2m 7s)