Internal Orders

Internal orders, cost collectors, can be set up in different ways for the successful administration of the award. Some examples of internal order setup are:

  • An internal order for the PI and each co-PI that has his/her own portion of the award
  • An internal order for an off-campus portion of the award
  • An internal order for a subaward
  • An internal order for cost share
  • An internal order for a fabricated piece of equipment

An Internal Order number is the same as the Sponsored Program and Funded Program number and will start with the following:

  • 37 – Fabricated Equipment
  • 45 – Program Income
  • 50 – Grants                    
  • 51 – Cost Share Pending
  • 52 – Cost Share Awarded
  • 54 - Clinical Trial

NOTE: There are no limits to the number of Internal Orders permitted on a Grant.

Sponsored Program

  • The Sponsored Program allows the allocation of the award among various faculty and Business Areas as indicated in the award proposal. 
  • The Sponsored Program number is identical to the Internal Order and Funded Program number and is 12 digits.  The first two digits represent the Internal Order type.  

 Funded Program

  • Funded programs are programs within Funds Management (FM).  
  • The Funded Program number is identical to the Internal Order and Sponsored Program number and is 12 digits. 

 Grant

  • The Grant represents the overall award and is six numbers.  One or many Sponsored Programs can be tied to the Grant.  A large amount of Master Data is housed on the Grant via tabs. 

Resources

 

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