Internal Orders

Internal orders, cost collectors, can be set up in different ways for the successful administration of the award. Some examples of internal order setup are:

• An internal order for the PI and each co-PI that has his/her own portion of the award
• An internal order for an off-campus portion of the award
• An internal order for a subaward
• An internal order for cost share
• An internal order for a fabricated piece of equipment

An Internal Order number is the same as the Sponsored Program and Funded Program number and will start with the following:

• 37 – Fabricated Equipment
• 45 – Program Income
• 50 – Grants                    
• 51 – Cost Share Pending
• 52 – Cost Share Awarded
• 54 - Clinical Trial

NOTE: There are no limits to the number of Internal Orders permitted on a Grant.

Sponsored Program

• The Sponsored Program allows the allocation of the award among various faculty and Business Areas as indicated in the award proposal. 
• The Sponsored Program number is identical to the Internal Order and Funded Program number and is 12 digits.  The first two digits represent the Internal Order type.  

 Funded Program

• Funded programs are programs within Funds Management (FM).  
• The Funded Program number is identical to the Internal Order and Sponsored Program number and is 12 digits. 

 Grant

• The Grant represents the overall award and is six numbers.  One or many Sponsored Programs can be tied to the Grant.  A large amount of Master Data is housed on the Grant via tabs. 

Resources

• SIMBA: Internal Order Types Links to an external site. (PSU resource) provides a listing of Internal Orders and their names.
• SIMBA: Display an Internal Order Links to an external site. (PSU resource) provides step-by-step instructions how to display an Internal Order.

 

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