Grant Subrecipients (subaward/subcontract monitoring)
A Grant subrecipient (subaward or subcontract) is a partnership with another entity that will complete a portion of the sponsored project's work or research. To better control and monitor the grant, SIMBA has processes to monitor subaward and subcontract activity. The Business Area is responsible for subaward and subcontract payments and monitoring.
The Subaward monitoring process is accessed from the Sponsored Program tile in the “GM Master Data Display and Reporting – MD" group on the launchpad tile. The Subaward Master Data is accessed from the “Additional Data” Tab, “Subawards” subtab. The “Activity” button is where the Research Office can enter expense budgets and invoiced actuals.
NOTE: If a grant has subrecipients, the best practice is to have a designated Sponsored Program under the grant. If a designated sponsored program is not created, the GM single subaward report will not work as designed.
Figure 6. Grant Subaward tab
- SIMBA: Grant Subaward Guide Links to an external site. (PSU resource) helps to set up a subaward on a sponsored program or internal order.
- SIMBA: Subaward Tab Maintenance Guide Links to an external site. (PSU resource) provides end-users with information about how to enter or update subaward information on a new or existing Sponsored Program in SIMBA.
- Subaward Report Business Area Links to an external site. (PSU resource) compiles a report of Subawards for their entire Business Area
- Subaward Report Single Subaward Links to an external site. (PSU resource) view up to 31 different fields of one Subaward within a Business Area.
- SIMBA: Grant Subaward Invoice Workflow Links to an external site. (PSU resource) provide information about the SIMBA Workflow of Grant Sub-Award invoices.
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