Allow Others to Manage Your Email/Calendar on Your Behalf

If you need help with more advanced calendaring and email activities, this module will teach you how to give others permission to manage your calendar and how to manage the email and calendars of others.

You can give individuals (“delegates” or "editors") various levels of access (“permissions”) to schedule meetings and answer emails on your behalf. Read about the differences between editors and delegates, then assign the permissions you need.

 

Choose Between Editor and Delegate

Decide which role is right for your needs by using this table to compare their capabilities.

Task Editor Delegate
Create and edit events on your primary calendar Y N
Create and edit events on calendars other than your primary calendar Y N
Receive and respond to meeting invitations on your behalf N Y
Read and respond to emails in your inbox; send email messages on your behalf N Y

 

 

Assign a Calendar Editor

If you need someone to simply edit events on your calendar and schedule meetings on your calendar, then share your calendar and assign the "editor" permission level to that person. See Module 3 for the steps to share your calendar, then use the resources below to change that person's permission level to editor.

 

Assign a Delegate

Most people do not need a delegate to manage their calendar. However, if you need someone to respond to meeting invitations for you, and / or read and respond to emails in your inbox in addition to scheduling meetings on your calendar, then you will need to assign a delegate to your account.